Swift Fundraising Limited Privacy Policy

The aim of this policy is to provide clear information about how Swift Fundraising Limited (SFL) gathers and uses personal and professional information that has been provided by you via phone, email, post, on-line or from third parties. The document sets out how we process data relating to individuals in compliance with current data protection legislation (GDPR).

 

Areas covered by this document:

  1. The Swift Fundraising Limited website

  2. Storage of Data

  3. SFL associates

  4. Fundraising research and applications

  5. Queries or complaints

  6. Access to personal information

 

1. The Swift Fundraising Limited website (www.swift-fundraising.com)

  • SFL does not use cookies on its website

  • The only analytical information that we gather is anonymous and relates solely to the total number of visits to the site

  • All testimonials are displayed with the consent of the contributors

  • A copy of SFL’s Privacy Statement is included on the website

  • The procedure for processing enquiries from the online enquiry form is described in the following section

 

2. Storage of Data

  • It is possible to contact SFL in the following ways:

  • Via our online enquiry form on our website

  • Telephone

  • Mail

  • Email

  • Post?

  • In each case, when you contact us, we will add your basic contact details, plus a brief note about the nature of your enquiry, to our electronic files on the password protected computers of SFL’s two Directors. We will use these details to stay in touch with you through the course of our discussions

  • If an initial enquiry leads to a contract with SFL, essential data required by SFL for the delivery of the contract will be held on the Directors’ password protected computers, and those of the Associates engaged to deliver the contract on behalf of SFL, for up to six years, in accordance with HMRC recording guidelines

  • Data relating to completed contracts will also be held on the Directors’ computers for a maximum of six years, unless the client specifically requests that it be removed.This is because, in our experience, previous clients frequently contact us to work with them again in the future

  • The justification for processing data in this way in the examples listed above is that it is in our Legitimate Interest to do so, given the nature of our work, and its dependence on having access to this information

  • No information will be shared with third parties

     

3. SFL Associates

  • When you work for SFL in a sub-contracted or Associate capacity, we will only use the information you provide us with to process your application and for purposes directly relevant to your work with/for SFL

  • Where appropriate, we will hold documentation on password protected computers, such as copies of CV, personal references and qualifications

  • No information will be shared with third parties

  • Documents will be stored on file for up to six years, in accordance with HMRC recording guidelines

  • The justification for processing this data is that it is in our Legitimate Interest to do so in order to maintain an effective working relationship

 

4. Fundraising research and applications

  • Work undertaken for our clients often includes elements of prospect research. This may involve research into individuals, grant-making Trusts and Foundations or businesses who may be interested in supporting our client.Under these circumstances SFL is acting as a ‘Data Processor’ for the client, and the work typically involves reviewing publically available information which has been put in the public domain by the data subjects themselves. The information that SFL collects is stored in password protected electronic files by the two SFL Directors and SFL Associates. Where appropriate, the data is submitted to the contracting client who is the ‘Data Controller’

  • When undertaking research and applications on behalf of a client, SFL will adhere to the Data Processing Procedures and the Privacy Policies of the contracting client at all times

  • No data is sold to third parties

  • The justification for processing data in this way is that it is in our Legitimate Interest to do so, given the nature of our work, and its dependence on having access to this information

 

5. Queries and complaints

  • If you have any queries about this policy, please contact Brenda Hare, Director, Swift Fundraising Limited at admin@swift-fundraising.co.uk

  • SFL aims to meet the highest standards when collecting and using personal information. We encourage you to bring to our attention any perceived misuse, or inappropriate collection of data so that we may address the issue as quickly as possible

  • If, after contacting us, you still have an issue, you may wish to take the matter up with the Information Commissioner (www.ico.org.uk )

  • SFL is registered with the Information Commissioner’s Office (ref. ZA334874 currently dated 29th March 2018)

 

6. Access to personal information

•    You are welcome to request a copy of any of your information held by SFL, at any time. Please send your request by email to Brenda Hare, Director, Swift Fundraising Limited at admin@swift-fundraising.co.uk. Please provide your name, address, telephone number and email address, together with an indication of the information that you require

 

(Last updated: 23rd May 2018)